Contents
What is the Backstage View?
The backstage view is a feature of Microsoft Office that allows you to access various tasks related to file management, such as saving, opening, printing, sharing, and protecting your documents. The backstage view is located in the upper-left corner of the ribbon, and it replaces the traditional file menu that was used in previous versions of Office. When you click on the backstage view, you will see a different set of options depending on the type of document you are working on and the application you are using. For example, if you are working on a Word document, you will see options to create a new document, open an existing one, save or save as, print, share, export, and close. You will also see information about the document properties, such as the file name, location, size, and author.
How to Use the Backstage View?
To use the backstage view, you simply need to click on it and select the option you want to perform. Some options will open a new window or pane where you can adjust the settings or complete the task. For example, if you click on Print, you will see a preview of your document and various print options, such as selecting a printer, changing the orientation, adjusting the margins, and choosing the number of copies. Other options will take you to another screen where you can access more features or information. For example, if you click on Share, you will see different ways to share your document with others, such as sending it as an attachment, creating a PDF or XPS file, saving it to OneDrive or SharePoint, or presenting it online.
Why Use the Backstage View?
The backstage view is designed to make your file management tasks easier and faster. It provides you with a centralized space where you can access all the functions related to your document without leaving the application. It also gives you more control and flexibility over your document settings and options. You can customize your document according to your preferences and needs, and also protect it from unauthorized access or changes. The backstage view also helps you collaborate with others by allowing you to share your document in various ways and formats. You can also see who has access to your document and manage their permissions.
Conclusion
The backstage view is a powerful feature of Microsoft Office that simplifies your file management tasks. It is located in the upper-left corner of the ribbon and it replaces the traditional file menu. It offers different options depending on the type of document and application you are using. You can use it to save, open, print, share, export, and protect your documents. You can also access information about your document properties and adjust the settings according to your needs. The backstage view is a convenient and efficient way to manage your files in Microsoft Office.
